Surrey Mark Masons 

Privacy Policy – Provincial Grand Lodge of Mark Master Masons of Surrey

1. Introduction

The Provincial Grand Lodge of Mark Master Masons of Surrey (“we,” “us,” or “our”) is committed to protecting the privacy and personal information of our members, visitors, and stakeholders. This Privacy Policy outlines how we collect, use, store, and protect personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

2. Information We Collect

We may collect various types of personal information, including but not limited to:

• Contact information (name, address, email, phone number)
• Communication preferences

3. How We Use Your Information

We use the collected information for the following purposes:

• Membership administration and communication
• Event organization and communication
• Sending newsletters and updates
• Compliance with legal obligations
• Website improvement and analytics

4. Legal Basis for Processing

We process personal data based on one or more of the following legal grounds:

• Consent: When you provide explicit consent for specific processing activities.
• Contractual necessity: When processing is necessary for fulfilling our contractual obligations to you.
• Legal obligation: When processing is required to comply with legal obligations.

5. Data Sharing and Third Parties

We do not share date with any external organisations or third parties.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, alteration, or disclosure.

7. Your Rights

You have the following rights regarding your personal data:

• Right to access: You can request access to the personal data we hold about you.
• Right to rectification: You can request corrections to inaccurate or incomplete personal data.
• Right to erasure: You can request the deletion of your personal data in certain circumstances.
• Right to restrict processing: You can request the restriction of processing under specific conditions.
• Right to data portability: You can request the transfer of your data to another organization.
• Right to object: You can object to certain types of processing, including direct marketing.

8. Data Retention

We retain personal data for as long as necessary to fulfil the purposes for which it was collected, or as required by law.

9. Changes to the Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on our website, and we recommend reviewing this policy regularly.

10. Contact Information

If you have questions or concerns about your personal data or this Privacy Policy, please contact our Data Protection Officer at [Contact Email Address].

11. Effective Date

This Privacy Policy is effective from September 2023.

By interacting with us, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and processing of your personal data as described herein.

Provincial Grand Secretary

1st September 2023